FactoryOS · SOPs & Maintenance

Write the standard. Take it to the floor. Prove the work.

Turn what your people know into clear procedures — then put them to work as maintenance tasks, followed on a mobile device and proven step by step.

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auto_awesome SOPs drafted by AI tablet_android Built on the floor verified Proof of execution
The problem with SOPs

Written to be filed. Not to be followed.

Most SOPs exist, but they don’t reach the people who need them, when they need them. Three things get in the way.

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Text-heavy and hard to follow

Pages of dense text are difficult for workers to comprehend, especially in the middle of a task, on a noisy floor, with their hands full.

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A complex way to produce one

Someone documents it. It goes to a design or CAD team to make it look good. Then it is printed. A long chain, just to get one procedure onto paper.

The biggest problem
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Stored in the office, not on the floor

SOP documents sit in files and folders in the office. When a worker needs the procedure at the machine, it simply isn’t there.

The solution

Make the SOP visual.

Image-based, not text-heavy. The SOP module renders every procedure beautifully, to your company’s template, with the real equipment and the steps shown as pictures that workers understand at a glance.

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    Set the template onceYour company’s look and layout, created one time. AI can help you build it.
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    Every SOP renders to itNo design team, no CAD, no waiting. Each approved procedure comes out looking right.
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    Scan the QR code at the machineThe procedure is on the floor, on a phone or tablet, the moment it is needed.
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LOCKOUT - TAGOUT PROCEDUREOSHA 29 CFR 1910.147
This procedure is applicable for lockout of energy sources during preventive maintenance, breakdown maintenance, autonomous maintenance, set up change and address any other abnormalities of the machine
MachineCNCAsset #CNC-01Date2026-10-01
LocationMachine shopAreaCNC cell, Bay 2Next Rev Date2027-10-01
4NOTE

Wear job specific PPE. Follow relevant PTW SOP as per risk analysis. Use Hasp or follow group LOTO policy in case of multiple workers. Always isolate respective MCB or SWITCH of while working on it. Ensure coolant water must be isolated before attempting the maintenance

LOCKOUT APPLICATION PROCESS
1. Notify relevant employees. 2. Review the unique LOTO procedure for the asset. 3. Perform the shutdown. 4. Locate and disconnect all energy sources. 5. Place locks and tags on the system. 6. Release or block any stored energy. 7. Verify the lockout. 8. Perform scheduled servicing. 9. Restore the equipment to service.
IDEnergy pointsDevicesLocationMethodVerification
E1
The main power input of the CNC machine: an isolator switch on the electrical panel
A rotary switch LOTO device
Main electrical panel, at the rear of the CNC. Main isolator switch Q1.
1. Turn OFF the isolator.
2. Use a pad lock and tag.
Attempt to restart and check with multimeter for electrical energy if any.
E2
The oil supply valve of the CNC machine
A gate valve LOTO device
Hydraulic unit, on the left side of the CNC. Oil supply valve V2.
1. Turn OFF the oil valve.
2. Use the valve LOTO device.
3. Put a pad lock and tag.
Check that the pressure gauge reads zero and no oil flows.
A LOTO procedure as the SOP module renders it: the machine, each energy point with a picture, the device, where it is, how to isolate it and how to verify. A QR code at the machine opens it.
01 · Create

From requirement to SOP.

Turn what your people know into clear, actionable procedures. An SOP can start with a requirement, a task, a machine, a hazard or simply the knowledge of an experienced person. FactoryOS can use AI to generate the complete initial SOP from that requirement.

rule A requirement task_alt A task precision_manufacturing A machine warning A hazard psychology An experienced person’s knowledge
01
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Generate with AI

The complete initial SOP, created from the requirement.

02
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Refine with AI or by hand

Your team improves the draft with AI, or edits it manually.

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Add what makes it real

Actual equipment images, step-by-step instructions, hazards and relevant LOTO requirements.

The result

Create faster. Refine with expertise. Build procedures around the way work is actually done.

02 · Build on the floor

Build it where the work happens.

Take SOP creation beyond the office. Users can build and refine procedures directly from a mobile device or tablet — and create the procedure around the real workplace.

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Capture the actual equipment

Take images of the real machine, right where it stands.

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Add instructions step by step

Build the procedure in the order the work is done.

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Bring in hazards and LOTO devices

Relevant predefined hazards and LOTO devices go straight into the SOP, connecting the task with the controls needed to do it safely.

Turn shop-floor knowledge into a standard that others can follow.

A technician holding a rugged tablet at a pump, with the equipment's QR code on the motor beside it
A printed SOP for filling machine operation mounted on the machine: pre-start check, start, during operation and stop, with a caution sign
03 · Publish

One SOP. Ready everywhere.

Make the approved procedure available wherever the work happens. Once completed and approved, the SOP is rendered into a structured, ready-to-use document.

smartphone View on mobile tablet_android View on tablet picture_as_pdf Download as PDF image Download as image

One reference point for everyone.

The same approved procedure is read at a workstation, opened during maintenance, or used as a printed copy on the shop floor — so everyone works from the same standard.

04 · Maintain and prove

Turn SOPs into maintenance tasks.

Don’t just store the procedure. Put it to work. Maintenance teams use approved SOPs as step-by-step working instructions — and execution is connected with accountability.

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    Assign

    Give the task to the right person.

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    Schedule

    Set when it needs to happen.

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    Execute

    The technician follows the procedure directly from a mobile device or tablet.

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    Capture proof

    Proof of execution is added against the relevant steps as the work is done.

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    Review and approve

    Supervisors monitor progress, review what was completed and approve the work.

The worker doesn’t have to remember the sequence or search for the right document. The procedure is already there, at the point of work.

A clear connection between what the organisation defined, what the worker performed and what the supervisor verified.

LOTO procedures

The SOP module is built for LOTO too.

Lockout / tagout procedures are SOPs that have to be exactly right. So the SOP module has LOTO built in: hazards, locking devices, the method of application and the method of verification, all ready to use. An equipment-specific LOTO procedure takes shape step by step, without starting from a blank page.

From the same procedure you get the sheet that goes on the machine, and the task that people work through when they isolate it. For the policy, assessment, roles and training around it, see our LOTO program.

arrow_forward See the BRIGS LOTO Program
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Generate it step by step

Build the procedure in the SOP builder, with photos of the actual machine. The LOTO elements are already there to pick from, so nobody starts from a blank page.

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Print it. Stick it on the machine.

The approved procedure is rendered into a clean, printable LOTO sheet, ready to display at the machine it belongs to.

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Execute it and prove it

The same procedure opens as a step-by-step task for LOTO execution on a mobile device or tablet. Proof of execution is entered against the steps and goes for approval.

What changes

From a document in the office to a procedure at the machine.

The usual way

  • close Pages of text that workers struggle to follow
  • close Documented, then sent to a design or CAD team, then printed
  • close Kept in the office, away from the machine
  • close Not there when the worker needs it

With FactoryOS SOPs

  • check Visual, image-based steps that are understood at a glance
  • check Rendered to your company template, with AI to help set it up once
  • check A QR code at the machine opens the procedure
  • check On the floor, at the point of work, whenever it is required
05 · Close the gap

Close the gap between knowledge and action.

From requirement to procedure. From procedure to execution. From execution to proof. FactoryOS helps organisations move critical knowledge from the office to the last-mile worker — making procedures easier to create, easier to access and easier to follow.

Write the standard. Take it to the floor. Prove the work.

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