FactoryOS · Permit to Work

Control the work. Before the work begins.

Bring workflows, forms, training, SOPs, hazards and approvals together — with the right information available to the right person, exactly when and where it is required.

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account_tree Your process, your way auto_awesome Workflows, forms, courses and SOPs built with AI workspace_premium Competency in the permit
01 · Your process

One PTW process. Your way.

Every organisation controls work differently. The sequence and responsibilities can be different for every company, site and type of work.

A permit to work may involve:

how_to_reg Contractor registration workspace_premium Competency checks warning Risk assessment dynamic_form Multiple forms verified_user Safety approvals description SOPs lock LOTO checklist Checklists fact_check Execution reviews

FactoryOS lets you build the entire process around your way of working.

And you don’t have to build everything from scratch. AI can help generate the workflow, forms, courses and SOPs required for the process — which your team can then refine and approve.

Build the control-of-work process you actually need, rather than adapting your process to a software product.

02 · Connected

Everything the work requires — connected.

PTW becomes the place where everything comes together. A permit doesn’t exist in isolation. The workflow can bring the registration, required forms, training and assessments, hazards and skills, SOPs, LOTO requirements, checklists, approvals and execution records together — all as part of the same process.

When a person reaches a particular stage, the information and action required at that stage is already there.

No searching across systems. No switching between documents. No asking where the latest form or SOP is.

One process. One connected record. All the information in one place.

PTW at the centre of nine connected elements: registration, required forms, training and assessments, hazards and skills, SOPs, LOTO requirements, checklists, approvals and execution records
03 · Qualify

Put competency into the permit.

Authorize people based on what they are actually qualified to do. Learning is connected directly to PTW. Courses can carry hazards and skills, allowing the required competency to become part of the work authorization process.

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Training completed on FactoryOS

FactoryOS can track the courses and assessments completed through the platform.

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Training completed elsewhere

Licenses, certifications and training completed elsewhere can also be captured, for competency and audit purposes.

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Contractors, without a full account

A controlled identity can be created without a full FactoryOS user account, so their training, assessments and PTW activity stay traceable throughout.

The permit doesn’t just ask who is doing the job. It helps establish whether they are ready to do it.

04 · Approve and execute

Give every person exactly what they need.

The workflow tells each person what needs to happen next.

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Workers

See their required forms, SOPs and checklists.

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Safety personnel

See the approvals and reviews assigned to them.

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Approvers

Receive notifications and can act on pending requests.

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Contractors

See the training and tasks they need to complete.

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Supervisors

Can monitor progress and execution.

The same underlying process presents different information and actions to different people, based on their role and where the work is in the workflow.

Right information. Right person. Right time. Right place.

05 · Build with AI

AI builds the pieces. Your team builds the standard.

Start with what you need. Describe the process or requirement, and AI can help create the building blocks:

01
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Workflow

The sequence of actions, decisions and approvals.

02
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Forms

Registration, risk assessment, investigation, checklists and other required data.

03
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Courses

Training material, assessments and competency requirements.

04
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SOPs

Step-by-step procedures incorporating equipment, hazards and controls.

Your experts remain in control

Generated content can be reviewed, refined and approved before it becomes part of the PTW process. AI accelerates the creation. Your organisation defines the standard.

The FactoryOS console on a laptop, with the content directory and a menu that includes Permit to Work
06 · One record

One complete record of the work.

From the first request to final closure, everything stays connected. Registration, competency, training, assessments, forms, hazards, SOPs, LOTO, approvals, checklists, execution and closure can all remain part of the same PTW journey.

  1. auto_awesome01

    Generate

    AI helps create the building blocks.

  2. tune02

    Configure

    Your team refines the process.

  3. workspace_premium03

    Qualify

    Competency is part of the permit.

  4. verified_user04

    Approve

    Approvals reach the right people.

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    Execute

    The work follows its SOPs and checklists.

  6. monitoring06

    Monitor

    Supervisors follow progress and execution.

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    Close

    Closed with the whole record intact.

Instead of piecing together information from emails, spreadsheets, paper forms and different systems, the organisation gets one complete record of the work.

Control the work

Everything the work needs. Exactly where and when it is needed.

FactoryOS brings workflows, forms, training, SOPs, hazards and approvals together into one control-of-work system.

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